X.org Board of Directors Meeting summary of Wednesday 2009-01-28.
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Official log: https://members.x.org/minutes/xorg-board-2009-01-28.txt

Location is #xf-bod@irc.oftc.net, timeframe of meeting unknown.

Attending board members: Eric Anholt, Bart Massey, Carl worth, Keith Packard,
Matthieu Herrb.

Absent board members: Adam Jackson, Egbert Eich, Daniel Stone.

At the start of the meeting, there is some confusion over the email sent out
by Bart as to the time of the meeting. Bart, Keith and Eric are around at
10:00, as announced in the email, and while Bart suggests to delay until 11:00
they all go ahead and discuss anyway. Cworth arrives halfway through the log
<no timestamps are available on these logs>, and Matthieu arrives in the last
quarter of the log. Matthieu apologises for being late, and then receives a
quick recap of the discussions.

Anholt wonders wether "open meetings" were announced, Bart apparently forgot
to announce this. <lack of earlier logs prevents us to find out what happened
before and I can only assume that this is about announcing that the BOD irc
meetings can be witnessed by everybody, which only became public knowledge
in the second half of february 2010>

Bart states that the corporate transition is mostly complete, he is just
waiting to receive an EIN <Employer ID Number, a .us tax id> to be able to
announce the transition as complete. <no such information was ever made
available to the members afaict>.

Eric then brings up changing banks. Bart states that this should be easy,
"stuart is semi-responsive, so it should just be a matter of opening an
account and putting money in it" <Stuart Kreitman, a long time former board
member, is the co-signer of X.org checks>. Keith confirms that this should be
easy.

Bart asks Keith how his Treasurer report is coming along. Keith states that
he found the key to the accounts <was this lost?> and can now access them, but
that he hasn't found time for this yet. Bart states that Keith should have his
report cover events up until the opening of the new account.

Bart brings up XDC, and states that he has the meeting space reserved, and that
20 rooms have been reserved. <with the information from the previous log, it
can be deduced that Bart is talking about meeting space and rooms at the 
"University Place", which seems to be part of the Portland State University,
and "which is run as a hotel and conf center">. Keith and Bart then discuss
whether this number can be reduced if needs be. The cost of hotelrooms there
is 120usd, and corporations might want to pick different hotels, or
roomsharing might happen. It seems that reduction is possible. Bart plans to
make an announcement about XDS and put things on the X.org wiki in the next
week.

Since Carl is still not present at this time, Bart asks Eric about the board
elections. Eric states that there are 7 nominees, Keith was also nominated.
Now it is revealed that intel has 3 members currently on the X.org Foundation
board. <Carl is a former redhat employee and has joined intel in the last year,
and both Carl and Eric serve a two year term and are not up for re-election.
Keith is up for re-election and was nominated> Bart states "We're in violation
of the bylaws right now, technically." Carl later has the following to say
about this "We had decided as a board to not change that until the election"
<Carl joined intel in Q2 2008>.

It is unclear as to how this situation should be dealt with. Keith states
"I can't win", Bart replies "AFAIK, you can win, but one of the three of you
have to step down then.", Keith answers "I'd like to have an agreement in
place before the election" and "whoever had the smallest number of votes",
which results in a discussion about how to amend the ByLaws to deal with this.
Along the way Bart states "Imagine a situation in which we have three Intel
employees currently seated, and one of them is up for re-election.  I want a
procedure that would allow any two of the three to be retained based on some
kind of preference.". Keith proposes to have all employees stand, and to use
even votes of previous elections to decide which get on. Bart states "no, I
think the prior Board should resolve the conflict." and "Alternatively, we
could have a runoff."

Carl concludes "I think the procedure is fairly clear: Sort the candidates
by vote count and consider each in turn, rejecting them if there are already
two members from their company on the board." "we shouldn't be kicking 'valid'
members off the board" "So, either keithp can run and cannot possibly be
elected, or one or both of anholt and I also resign/stand for election
alongside keithp." When Carl then states "He's stuck being treasurer either
way, so he can't get off real easy.", the discussion is pretty much over.
Later Bart wonders whether the treasurer is supposed to be a board member,
but the ByLaws confirm otherwise, and Keith states "I've done treasurer duty
without being on the board in the past".

While the real discussion ended here, more banter surrounding this topic
started. Here Keith, Eric and Carl seem to compete over who wants to be on
the board the least, so this whole topic becomes very muddled. Along the way
Bart states "Y'know, Intel has given me a bunch of funding recently...", Keith
replies "I don't think that makes you an Intel employee yet". Bart later jokes
"With Intel's current financial situation it will be tougher for keithp to
keep hiring all our Board members. :-)" The meeting ends with Bart stating 
"Move again to table this topic.  You folks can enjoy your attempts to dodge
offline. :-)

No motions were presented, no voting took place.