X.org Board of Directors Meeting summary of Tuesday 2009-12-08.
-----------------------------------------------------------------

Official log: https://members.x.org/minutes/xorg-board-2009-12-08.txt

Location is #xf-bod@irc.oftc.net, timeframe of meeting unknown.

Attending board members: Alan Coopersmith, Bart Massey, Donnie Berkholz,
Matthieu Herrb.

Absent board members: Daniel Stone, Carl Worth, Eric Anholt, Adam Jackson.

At the start of the meeting, Bart announces that "Daniel is stepping down from
the Board", and that everything needs to be rescheduled again. Bart suggests to
"open nominations a third time in December" and "then run the election in
January". He wants to "change the bylaws to run the election in January
anyway". Donnie asks whether there is "an existing policy for filling
vacancies", Bart replies that "The existing policy is to run short until the
next election, then fill" and that "this is part of why dstone is stepping
down now".

Alan checks the bylaws whether they "specify actual dates for elections or
just that they be held annually", an finds that there are no "specific dates
in the bylaws" and "that if a vacancy occurs such that a special election
would be less than a month before an annual election, you just elect the
replacement at the annual one". Bart replies "we should probably alter the
bylaws to make it always work that way", "i'll think about proposing some
bylaw changes early next year; they haven't been reviewed in a while".

Donnie brings up something else; "Even-numbered board can deadlock", to which
Bart replies "I don't think there's a real issue there; the Board can deadlock
anyway if someone abstains.". Alan remarks "isn't the board even numbered when
fully populated? I thought 8 was our normal load".

Bart then moves on to a financial matter: "I'm maybe going to take over
billing Google for SoC 2009; Keith doesn't think he could do it". "is would
mean that the money would end up in my PSU Foundation account, to be spent by
X.org for stuff.  I've already got a couple of thousand in there." "The
alternative if I can't make that work is to let Google keep the money.  We're
talking $2000." Matthieu agrees and states "I'm  sure you'll be able to spend
it on X.Org activities.", to which Bart replies "OK I'll try.  It may be
administratively impossible, but we'll give it a go."

Bart then asks about XDS 2010: "My preference is to go with BOSSA or whatever
it's called; to find sufficient outside sponsorship to do it for reasonable
money" "But someone needs to do that work". Matthieu remarks "time is running
out. It's beginning of march", and Bart replies "I'm nominating you to work
with Tiago and try to find outside funding for this thing fast".

Alan repeats "March does seem awfully soon for the next iteration of the
annual conference", Donnie adds "Give it a 30-day deadline or call it off?",
and Bart suggests to make it 45 days due to the holidays. Donnie then confirms
with "That puts us at the end of Jan for confirmed go or not" Bart remarks "i
don't see how you're going to find any funding in the next three weeks" and
Matthieu adds "To find cheap flights, it may be already too late anyways."

Donnie suggests to find "End of year, budgets that don't rollover" and "Find
X-loving corps w fiscal years ending now =)" Bart suggests to "hit" "Mozilla;
they have a ton of money and we are a significant part of what they do". Alan
proposes to check "keithp's google contacts?   they are shipping a distro with
Xorg in now after all", to which Bart replies "Google likes to host these
things themselves; they're pretty tight with conference money".

Before finishing off the meeting, Bart remembers to notify the board of a
proposal "for an XCB workshop and doc sprint in Portland in March."

No motions were presented, no voting took place.