X.org Board of Directors Meeting summary of Tuesday 2009-09-15. ----------------------------------------------------------------- Official log: https://members.x.org/minutes/xorg-board-2009-09-15.txt Location is #xf-bod@irc.oftc.net, timeframe of meeting unknown. Attending board members: Adam Jackson, Alan Coopersmith, Bart Massey, Carl Worth, Donnie Berkholz Absent board members: Daniel Stone, Eric Anholt, Matthieu Herrb. Attending non-board members: Keith Packard. Bart starts of the meeting with asking Keith about the status of the bank account transfer, to which Keith answers that there has been no change. Bart summarizes the situation with opening a bank account in that Keith has "to cons up a Treasurer's Report at some point, and Karen Sandler at SFLC needs to work with Keith and Jim McQuillan to get the paperwork done so that banks will actually process our request." Keith adds that he needs to create a "IRS 501(c)3 application part about the last three years of finances". Bart then moves the topic over to XDC, which is just a few weeks away. He brings up issues with the hotel: "the hotel reports that they still have 0 rooms booked in the block", I'm highly suspicious that they've screwed up. They're looking into it.", "we'd be on the hook for $890 to cover unused rooms". Apparently there are 35 attendees so far and Bart would like to tell them to contact the hotel to be booked in the X.org reserved block, to resolve the issue. Bart then brings up food and catering for XDS; there is enough opportunity to find such in the vicinity of the venue. Carl adds that it's "nice to host one group dinner", and Keith proposes to get intel to sponsor it. Carl then states that he will "slot the proposed talks into a nominal schedule just before the conference." Bart then says that he "failed to invite the SoC students to attend", "This is embarrassing; I don't have the list in front of me, but I think we had 4 students on it". Donnie adds "corbin would be cheap, he's 75 miles away", "out of the other 3, it looks like 2 might be international". Keith asks "Seems a bit short-term to be inviting people from way far away to me though?", to which Bart answers: "I'm not sure. The tickets might be a bit expensive at this point, I guess", and all agree to give still try to invite the GSoC students. To close off the XDC topic, Bart states "I'm assuming we plan to hold the official X.Org Foundation Annual Meeting at XDC. We probably need to announce that right away as per the Bylaws. I'm assuming most of the board is there...", to which Donnie replies "as previously mentioned, i can't afford to take that much time off work now so i won't be there ...", "darn weekday conferences." Donnie also suggests to find out whether "people have hackfest topics they'd be interested in". Bart then moves to elections, and states that he is starting "cworth's fine election calendar today, with a request for membership": "If we do this, we will complete around November 15, which seems pretty good, and leaves us a couple of weeks' slip for disasters..." "I will post the announcement to the Board wiki today and send the Board email about it. Please revise it, I'll actually post it to the lists tomorrow." Alan asks whether the next meeting is "rescheduled for the conference", which Bart confirms. Before Bart ends the meeting, Donnie asks him about the Google Summer of Code Summit. Donnie will be there for Gentoo, Bart will be there for PSU, and Adam is asked whether he is interested in coming too. The summit is on 24-25th of October, and google pays for travel and hotel. Bart tells Adam to book the flight, and have X.org reimburse it, so that X.org can send Google a single invoice. After this topic, the meeting is disbanded. No motions were presented at this meeting, no voting took place.